Privacy Policy for Visions Defined Creative Studios, LLC

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Effective Date: April 11, 2022
Publication Date: July 14, 202

Visions Defined Creative Studios, LLC ("we," "us," "our") operates VisionsDefined.com, an online platform offering custom merchandise, design services, blog content, and email communications. This Privacy Policy outlines how we collect, use, retain, and safeguard personal information shared with us through our website.

Information We Collect

We collect personal information from visitors, customers, and subscribers, including:

• Identification & Contact Information: Name, email address, billing and shipping address, phone number
• Order Details: Product choices, personalization inputs (e.g., names, dates, themes), transaction history
• Payment Information: Processed securely via third-party providers such as PayPal or Stripe; we do not store credit card data
• Website Activity: IP address, browser type, device information, and pages visited
• Email Engagement: Preferences and interactions with marketing campaigns
• Blog Contributions: Comments or submissions associated with blog content

How We Use Your Information

We use personal information to:

• Process orders and deliver products
• Provide customer support and respond to inquiries
• Send  newsletters, updates, and promotional emails (with user consent)
• Moderate blog content and feedback
• Analyze and improve website functionality
• Comply with legal and regulatory obligations

Email Subscriptions

Subscribing to our mailing list allows you to receive curated updates and promotions. You can unsubscribe at any time using the opt-out link in our emails or by contacting us at visionsdefined@gmail.com.

Florida Digital Privacy Compliance

We are based in Florida and comply with the Florida Digital Bill of Rights (FDBR):

• We clearly disclose our data collection and usage practices
• We do not sell sensitive personal data — including biometric, financial, health, or geolocation data — and we have no intention of doing so in the future
• We do not collect sensitive data without explicit user consent
• Our  website is intended only for users aged 18 and older

Data Retention & Security

Visions Defined Creative Studios, LLC retains personal data in accordance with the industry’s best practices and legal requirements. We maintain reasonable safeguards to protect personal data from unauthorized access, use, or disclosure.

Retention periods include:

• Financial & Tax Records: Retained for 5–7 years to comply with IRS and Florida      Department of Revenue requirements
• Customer  Orders & Contact Information: Retained for up to 2 years, unless a longer period is required for legal or warranty-related purposes
• Email Marketing Consent: Retained for 3–5 years to maintain records of opt-in status and comply with applicable marketing laws
• Blog Comments & User Submissions: Retained as long as publicly displayed or  until removal is requested by the contributor
• Employment  Records (if applicable): Retained for at least 3 years, per federal and  Florida labor law requirements

Once the applicable retention period ends, personal data will be securely deleted or anonymized, unless otherwise required by law.

Third-Party Services

We use trusted external services to operate and enhance VisionsDefined.com, including:

• GoDaddy:  For domain registration, website hosting, email marketing, and performance      optimization
• Etsy: As an external marketplace extension
• PayPal and Stripe: For secure payment processing
• Google Analytics: For website traffic analysis (see section below)
• Meta Platforms: We may use marketing tools and advertising services provided by Facebook and Instagram to promote our products, engage with users, and analyze performance across social media channels  

Each service provider maintains its own data protection and privacy practices. We recommend reviewing their individual privacy policies for more information on how your data may be used.

Use of Google Analytics

We utilize Google Analytics to better understand visitor behavior and improve our website experience. This tool gathers information such as:

• IP address
• Browser and device details
• Pages visited and time spent on site
• Referring sources and general geographic location

Data is collected via cookies and may be processed on servers outside your country of residence. We do not use Google Analytics to collect sensitive personal data or directly link data to specific individuals.

To learn more about how Google manages user data, please visit the Google Privacy Policy. If you wish to opt out of Google Analytics tracking, you may use the Google Analytics Opt-out Browser Add-on.

Your Privacy Rights

You have the right to:

• Access and update your personal information
• Request deletion of your data
• Withdraw consent at any time
• Opt-out      of promotional communications

To submit any requests, contact us at visionsdefined@gmail.com.

Children's Privacy

Our services are for individuals 18 years of age and older. We do not knowingly collect data from minors. If such information is identified, it will be promptly deleted.

10. Cookies & Tracking Technologies

VisionsDefined.com uses cookies to improve functionality and analytics. You may manage cookie preferences through your browser settings. Cookies do not collect sensitive personal data.

Blog Activity

If you engage with our blog by submitting comments or feedback:

• Your name and contributions may be publicly visible
• All content is subject to moderation
• Your submissions will never be used for marketing purposes without consent

Policy Timeline and Applicability

This Privacy Policy is effective as of April 11, 2022, reflecting the data practices and standards followed since the launch of our business. While this policy was first publicly posted on July 14, 2025, it documents protections and procedures that have been consistently in place. Future revisions will be accompanied by an updated “Effective Date.”

Contact Us

If you have any questions or concerns about this Privacy Policy or your personal information:

Visions Defined Creative Studios, LLC
Email: visionsdefined@gmail.com
Address: 3520 Grayson Ln, Middleburg, FL 32068